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ICANN Address Supporting Organization - Address Council Meeting

ASO AC teleconference held on Wednesday, September 12, 2006 (22:06 UTC).

AC Attendees:

Sebastian Bellagamba (SB), Chair
Alan Barrett (AB), Co-Chair
Hartmut Glaser (HG)
Martin Hannigan (MH)
Hans Petter Holen (HPH), Co-Chair
Jean Robert Hountomey (JRH)
Kenny Huang (KH)
Sabine Jaume (SJ)
HJ Kwon (HJK)
Louis Lee (LL)
Francisco Obispo (FO)
Mao Wei (MW)
Wilfried Woeber (WW)

Secretariat:

Raymond Plzak (RP), Secretary (ARIN)
Therese Colosi, Recording Secretary (ARIN)

Observers:

Einar Bohlin (EB) - ARIN
Richard Jimmerson (RJ) - ARIN
Raimundo Beca (RB) - ICANN
Olof Nording (ON)- ICANN
Bart Boswinkle (BB) - ICANN
David Conrad (DC) - ICANN
David Wodelet (DW) - ICANN
German Valdez - LACNIC
Filiz Yilman (FY) - RIPE

Apologies:

Sanford H. George
Raul Echeberria

Absent:

Sylvia Geha Kezengwa

Draft Agenda:

1. Welcome
2. Agenda Review
3. Approval of the Minutes
4. Status of Global IPv6 Policy
5. ASO AC Face-to-Face Meeting in Sao Paulo, Brazil
6. ICANN Board Selection Procedure
7. Any Other Business
8. Adjournment

1) Welcome

The Chair called the meeting to order at 22:06 UTC. The presence of a quorum was noted.

2) Agenda Review

The Chair called for any comments on the agenda.  There were no comments.

3) Approval of the Minutes

The Chair postponed approval of the minutes of August 2, 2006 until the next regularly scheduled meeting, due to edits posted to the ASO AC’s list at the last minute by HG shortly before this meeting.

4) Status of Global IPv6 Policy

The Chair stated that the policy was ratified by the ICANN Board, and information on implementation of the policy was expected within the next few weeks. The Chair congratulated the Council on a job well done with this policy.  ON expressed apologies on behalf of ICANN’s General Council, stating that they had not had the time to post the official advice on the outcome of the policy. He explained that it is part of their requirement to do so, and that it will be forthcoming very soon.

HG asked if there were any steps the ASO AC needed to take at this point in time. ON replied that the resolution was taken unanimously by the ICANN Board and requested the ICANN staff to find ways to report the development of IPv6 utilization and to review developments three years after ratification of the policy.
 
HG stated that now IANA has permission to assign /12 to all five RIRs. He asked if this is automatic, or is there a request that needs to be provided for the allocation.  DC answered that the policy stated that IANA is to allocate upon implementation of the policy; and that there is no requirement for the RIRs to request the allocation. He stated however, it would be helpful to have a request so that it could be tracked in the system, but reiterated that there is no requirement to request the allocation.

HG then suggested that 1) the ASO AC send a letter of recognition after they receive the implementation information from ICANN; and 2) ICANN or IANA send an explanation as to what is expected from the RIRs.  ON reiterated that the ICANN General Council, as the SEC of the Board, will send information to the ASO AC.

HG stated he would like to see a written document stating that the RIRs do not have to request allocations. DC answered that he will send this to the ASO AC.

LL stated he wanted to make sure the ASO AC receives a date for implementation of the policy.  DC stated it would be October 1, 2006. The Chair called for any further discussion. There were no further comments.

5) ASO AC Face-to-Face Meeting in Sao Paulo, Brazil

 The Chair stated the ASO AC’s face to face meeting would be held during ICANN’s meeting in Sao Paulo the first week of December, and wanted to set the date with the Council and discuss the content of the meeting.

Discussion ensued on when to hold the meeting; and it was the sense of the Council that this be discussed on their list so that each member could review their travel schedule. WW suggested that both the date and content of the meeting could be discussed on the Council’s list and all agreed. 

RB stated that during the ICANN meetings in Luxembourg and Vancouver, the Board had breakfast with the Council and that the Council should factor this into their plans as well. All agreed.

The Chair then stated that he would send date suggestions to the Council’s mailing list on 13 September 2006, to start a discussion on planning for their meeting.

AB stated that a recent e-mail stating the dates of the AfriNIC meeting, which coincides with ICANN’s meeting, may have stated the dates incorrectly.  He stated the dates for AfriNIC meeting that are posted on AfriNIC’s website are the true dates and there has been no discussion to change the dates.

The Chair asked AB to please confirm the dates for the Council. AB agreed to do so.  The Chair called for any further discussion. There were no further comments.

6) ICANN Board Selection Procedure

The Chair stated this item was on the agenda as a reminder to the Council that there will be Board selection process in 2007. He asked that the Council reflect on the process that took place this year, consider the pros and cons, and streamline the procedure before the meeting in Sao Paulo. He requested the Council to send comments about this year’s process and how to improve it for either the end of this year, or January 2007. He stated he would confirm the deadline of when the revisions of the procedure need to be done.

HG stated it was his personal opinion that one weak point of the process was the way the interviews were conducted at the last face to face meeting in Istanbul. He stated the process was not easy due to some Council members and candidates participating via telephone.

The Chair stated that he was working on this, and will inform the Council within the next week. He stated that APNIC, ICANN and ARIN all have meetings in the first quarter of 2007 and they will be the possible meetings during which the Council could meet.

HPH asked if the Board Selection Procedure was ever approved by EC. RP stated that the EC did look at the procedure, but has not been forthwith in providing feedback to ASO AC and they apologize for the delay.  He stated that the EC will discuss this with the ASO AC Chair. HPH asked if this could be accomplished before the selection process begins. RP stated that it could be done.
 
The Chair called for any further discussion. There were no comments. The Chair recapped stating that he will send the proposed agenda for the Council’s face to face meeting to their list, the date for the meeting, and deadlines for selecting a new Board member for 2007.

7) Any Other Business

The Chair called for any other business. There was no other business.

8) Adjournment

The Chair entertained a motion to adjourn at 22:45 UTC.  HG moved to adjourn, and this was seconded by SJ. The motion carried unanimously.